Email draft
- From
- Your business
- To
- Customer
- Subject
Your email appears here, ready to copy.
HVAC quote follow-up email & text generator
Turn unanswered quotes
into booked jobs.
A useful next message, built for hvac businesses.
SMS draft
To Customer
Short and easy to answer
Previews are drafts. Copy them and send through your own email or phone. Rebook doesn't send anything for you.
Give your next quote a fair chance.
Help customers decide on heating and cooling work by referring to the quoted service and making it easy to ask a question.
- AC replacement
- Furnace repair
- Heat-pump tune-up
HVAC quote follow-up email templates
Three messages you can send today.
Sample drafts from the generator above, with placeholder names. Replace the brackets and the details with your own, then send them from your email or phone.
First follow-up
A few days after you send the quote.
Email subject
Following up on the furnace repair quote
Hi [First name], I'm checking in about the quote for furnace repair, which we sent 3 days ago. Any questions I can help with? If you'd like to go ahead, reply here and we can talk through the next step. I can also walk through the heating or cooling work in the quote if useful. Best, [Your business]
Text message
Hi [First name], I'm checking in on the furnace repair quote sent 3 days ago. Any questions about the heating or cooling work? Reply if you'd like to go ahead. - [Your business]
No response
When the first check-in went unanswered.
Email subject
Checking in about your aC installation quote
Hi [First name], I'm following up on the quote for aC installation, sent 8 days ago. Are you still considering this work? If plans have changed, just let me know. I'm happy to answer questions or walk through the heating or cooling work in the quote. Best, [Your business]
Text message
Hi [First name], Are you still considering the aC installation quote from 8 days ago? If plans changed, just let me know. Happy to answer questions about the heating or cooling work. - [Your business]
Price hesitation
When the customer is weighing the cost.
Email subject
Questions about the seasonal tune-ups quote
Hi [First name], I'm following up on the quote for seasonal tune-ups ($1,850.00), sent 5 days ago. What would help you decide? I'm happy to explain what's included or walk through any part of the price. I can also clarify the heating or cooling work in the quote. Best, [Your business]
Text message
Hi [First name], What would help you decide about the seasonal tune-ups quote ($1,850.00) sent 5 days ago? I can explain what's included or clarify the heating or cooling work. - [Your business]
When to follow up on a quote
Check in, then give it room.
There is no universal rule. These are the gaps the generator suggests. Adjust them to how your customers decide.
- First follow-up. If there's no reply, consider checking in again in 5 days.
- No response. If you're still waiting on a response, consider one more check-in in 7 days.
- Price hesitation. If questions remain, consider checking in again in 3 days.
- Nothing is scheduled or sent automatically. You decide when and whether to send.
HVAC quote follow-up questions
Common questions, answered plainly.
What should an HVAC quote follow-up include?
- Name the repair, replacement or maintenance service, refer to the quoted amount if useful, and ask what the customer needs to decide.
Should I promise an installation date?
- Include a date only after your team has confirmed it. These drafts ask for a next conversation without inventing availability.
When should I follow up on an HVAC estimate?
- Replacement estimates usually take a customer longer to weigh than a repair, so give them a little more room before the second check-in. The generator suggests a first check-in a few days after the quote, then another about five days later if there is no reply.
Is the generator free, and does Rebook send the messages?
- It is free and needs no signup. Rebook does not send anything. You copy the email or text and send it yourself from your own email or phone.
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